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Basic Information

Reference Number

0000347375

Issuing Organization

City of Rochester

Owner Organization

CITY OF ROCHESTER

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

521940

Title

STREET LIGHTING MAINTENANCE-ELECTRICAL

Source ID

PU.MU.USA.287928.C14278376

Details

Location

United States, New York, Monroe County

Delivery Point

FOB DESTINATION

Purchase Type

Duration: 1 year
Option: WITH AN OPTION TO EXTEND

Piggyback Contract

Description

INTENT

To obtain the services of an electrical contractor with sufficient qualified licensed electricians who will provide the necessary expertise to:

Ensure the proper operation of the City’s Street Lighting System.

To perform all necessary electrical work in conjunction with assigned City Street Projects.

To provide the necessary expertise to address any unanticipated electrical needs during the contract period.

LIGHTING SYSTEM DESCRIPTION

The City of Rochester owns and maintains the streetlights in the City. The system consists of 28,500 lights on Residential & Arterial Streets, Parking Lots, Parks and Plazas.
1.2.1.120-volt series circuits primarily individually photo controlled.
1.2.2. There are approximately 10,600 luminaires with Smart photo controls
         (Nodes).
1.2.3 Light Source Types:
1.2.3.1 Approximately 34% High Pressure Sodium (HPS) and 64% LED.
1.2.3.2 The remaining balance consists of fluorescent, incandescent,induction and metal halide.

1.2.4 Structure Types:
1.2.4.1 1/3 Wood Poles
1.2.4.2 1/3 Fiberglass Poles
1.2.4.3 1/3 Steel or Other
1.2.5 Facility Types:
1.2.5.1 1 1-3" PVC, steel conduit and innerduct
1.2.5.2 Fiberglass, concrete and brick handholes and pullboxes
1.2.5.3 Majority of circuits are #6 copper cable with #10 in poles and arms.
            Other
1.2.5.4 cable configurations include copper or aluminum, #4 triplex and #2

MAINTENANCE RESPONSIBILITIES

The contractor shall perform regular system maintenance in response to City- issued work orders. Typical system maintenance items shall include, but not be limited to, the following:

Pole Repairs/Replacement/Installation

Replacement of damaged or knocked-down pole/new pole installation.
Pole and/or luminaire replacement/installation.
Emergency cleanup of pole knockdown area and removal of debris and damaged material.
Adjustment of pole and/or adjustment of luminaires.

Electrical Repairs

Repair of non-functioning or malfunctioning luminaire.

Lamp cycling (On & Off)

lamp constantly burning (Dayburner)Lamp not burning

Due to lamp failure

Due to malfunctioning or defective luminaire component(s).

Repair/replacement of in-line disconnecting device.

Repair/replacement of damaged or defective cable.
Underground Facilities Repair

Repair or replacement of damaged conduit.

Repair or replacement of damaged conduit and cables.

Repair or replacement of damaged pole base.

Reset of "tipped" pole base

Repair or replacement of handhole or pullbox.

Repair or replacement of handhole cover or pullbox cover.

Anchor rod repair.

1. 1. Underground Facilities Relocation/Installation

Relocation/Installation of conduit and/or cable.

Relocation/Installation of handhole or pullbox.

Relocation/Installation of pole base.

Installation, replacement or removal of bollards.

1. 1. Overhead Facilities Repair/Installation

Repair/Install overhead cable and related hardware.

Repair/Install mast arm and related hardware.

1. MWBE Goals. This contract incorporates new MWBE and Workforce goal requirements, as required by Ordinance No. 2018-54. This contract has a 30% MWBE Goal. This contract has workforce goals of 20% M and 6.9% W. Details about these goals, and the contract requirements for meeting these goals, are provided herein and in Attachment F.MWBE Form P must be included with this Proposal as well Goal Form P.

                                   1.4.1 Minority and Women Business Enterprise (MWBE) Requirements:
                                            The City has a Minority and Women Business Enterprise (MWBE) policy that
                                           ensures participation of Minority and Women-owned businesses on City
                                           public works projects, including demolitions. Ordinance No. 2018-54
                                           established a goal that MWBE’s will receive 30% of the aggregate total annual
                                           contract awards for City public works contracts over $20,000, with the goals
                                           for minority owned businesses (M) being 15% and women owned businesses
                                           (W)being 15%. For the purpose of this contract and aggregate goal of
                                           30% using any combination of M and/or W’s is acceptable.
                               The requirements specified herein are established in order to accomplish
                                           these goals. Included within these bid documents are the following sections
                                           that identify the policy requirements, participation requirements, utilization
                                           requirements and good faith effort requirements. Information about MWBE
                                           goals may be obtained on an advisory basis by contacting the City of
                                           Rochester MWBE Officer at (585) 428-7041.Once the bid is awarded, MWBE
                                           forms A,B and C will be forwarded to the lowest Bidder and will become the
                                           final MWBE to be incorporated in the contract documents.

1. Apprenticeship Training Requirements. This contract contains Apprenticeship Training Requirements. City Form AP1 and State form AT-10 for the bidder’s Apprenticeship Program, or State Form AT-10 and City Form AP3 if the bidder is using a sponsored Apprenticeship program, must be submitted with the Proposal as required by the rules and regulations for the Apprenticeship Training Program for Construction Contracts, which are included in Attachment D.

1.5.1 Forms must be included in this proposal.

Incentive Program for Employing Qualified City Residents. This contract contains an incentive program for employing qualified City Residents. Information about this program and required documentation forms are included in Attachment E.
PRE-BID CONFERENCE
In lieu to a Pre-Bid Conference/ Site Inspection, bidders should refer to drawings in Attachment B.

Bidders are expected to fully inform themselves as to the conditions,requirements and specifications before submitting bids. Failure to do so will be at the bidder's risk and bidder cannot secure relief on the plea of error.

1.7.3 PRE-BID: Wednesday, April 10, 2024 at 11:00 A.M.
To Join Meeting: https://cityofrochester.zoom.us/j/3047926947
Meeting ID: 3047926947

Dates

Publication

03/27/2024 11:00 AM EDT

Closing Date

04/16/2024 11:00 AM EDT

Prebid Conference

04/10/2024 11:00 AM EDT

Contact Information

Jonathan Jean

5854288328

Jonathan.Jean@Cityofrochester.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Insurance Required

- Prevailing Wage Required

Award Requirements

- All or None Award

- Reserve Rights to Award by Line Item

Bonding Requirements

- Bid Bond

5 %

- Performance Bond

100 %

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

04/10/2024 11:00 AM EDT

Location

VIA ZOOM Join Meeting: https://cityofrochester.zoom.us/j/3047926947 Meeting ID: 304 792 6947

Event Note

Sealed Bids must be submitted in hard copy to the Office of the Purchasing Agent, City Hall Room 105A, Rochester, NY 14614, prior to the closing date and time, after which all bids properly received will be opened, read and recorded. Electronic bids submitted through BidNet will not be accepted.
This Invitation to Bid includes the Terms and Conditions specified herein, the Proposal, the attached General Terms and Conditions and Instructions to Bidders, and any   addenda and other documents and/or specifications incorporated by reference herein.

PRE-BID MEETING: Wednesday, April 10, 2024 at 11:00 A.M.
                                            To Join Meeting: https://cityofrochester.zoom.us/j/3047926947
                                            Meeting ID: 3047926947

See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Sealed Bids must be submitted in hard copy to the Office of the Purchasing Agent, City Hall Room 105A, Rochester, NY 14614, prior to the closing date and time, after which all bids properly received will be opened, read and recorded. Electronic bids submitted through BidNet will not be accepted.
This Invitation to Bid includes the Terms and Conditions specified herein, the Proposal, the attached General Terms and Conditions and Instructions to Bidders, and any   addenda and other documents and/or specifications incorporated by reference herein.

BID CLOSING DATE: Tuesday, April 16, 2024 at 11:00 A.M.
   To Join Meeting: https://cityofrochester.zoom.us/j/3047926947
                                              Meeting ID: 3047926947

Disclaimer Bidders are urged to download and read the published bid documents, as well as any addenda. If issued, any addendum will be added to a tab titled "Addendum" below. By submitting a bid, bidders understand and accept that the published bid documents, which include the specifications, terms and conditions, and applicable addenda, are the only official documents that govern the solicitation and resulting contract. Other information provided on BidNet is derivative only and may or may not be accurate or complete. Questions about a specific bid may be directed to the buyer listed in the bid documents.