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Basic Information

Reference Number

0000347948

Issuing Organization

City of Rochester

Owner Organization

CITY OF ROCHESTER

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

521930

Title

OUTDOOR COURTS AND OTHER SITE WORK

Source ID

PU.MU.USA.287928.C13850076.C13850076

Details

Location

United States, New York, Monroe County

Delivery Point

FOB DESTINATION

Purchase Type

Duration: 1 year
Option: WITH AN OPTION TO EXTEND

Piggyback Contract

Yes

Description

SCOPE

1. It is the intent of the City of Rochester to establish a contract for OUTDOOR COURTS AND

OTHER SITE WORK used by the Department of Environmental Services and the Department of Recreation and Human Services. The City reserves the right to allow other City Departments to utilize the contract.

1. This contract shall include, but not limited to, the following work:

1.2.2    The removal, repair, and/or new installation of tennis and basketball courts, paths,
            parking and various amenities within City properties, or at other locations directed by
             the City.

1. 1. Patching
  2. Pavement fabric membrane crack filling of asphalt courts
  3. Leveling of existing asphalt courts
  4. The removal and/or replacement of basketball and tennis courts
  5. The removal and/or replacement of fences
  6. The removal and/or replacement of: 4’, 6’, 10, and 12’ black vinyl coated chain link fencing, new asphalt, concrete, and stone dust pavement
  7. Resurface existing courts
  8. Color seal coating and line striping
  9. The installation of trash receptacles, benches and bicycle racks.

1. Bidders should carefully review the Insurance Requirements of Section 19, and must certify on the Proposal that they have the insurance specified.

1. Note: this contract incorporates new Minority Women Business Enterprise (MWBE) and

Workforce Goal requirements, as required by Ordinance No. 2018-54.

1. 1. This contract has a 30% MWBE Goal consisting of 15% M and 15% W.

1. 1. This contract has Workforce Goals of 20% M and 6.9% W.

1. 1. Details about MWBE and Workforce Goals and contract requirements to meet these goals, as specified herein are located on Section 25.

1. Bidder shall complete, sign and submit MWBE Forms along with Bid Proposal. If Bidder fail to complete and sign any required form(s), the Bidder’s Proposal will not be read or considered.(See Appendix C).

Dates

Publication

04/08/2024 12:00 AM EDT

Closing Date

04/19/2024 11:00 AM EDT

Prebid Conference

04/16/2024 11:00 AM EDT

Contact Information

Antoinette Downing

5854287389

Antoinette.Downing@cityofrochester.gov

Buyer Preferences, Guidelines & Requirements

Participation Requirements

- Minority Business Participation

- Women-Owned Business Participation

General Requirements

- Bid Deposit Required

- FOB Destination

- Insurance Required

- Prevailing Wage Required

Award Requirements

- All or None Award

Bonding Requirements

- Bid Bond

1000 $

- Performance Bond

10000 $

- ADDITIONAL PERFORMANCE SECURIT

1000 $

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

04/16/2024 11:00 AM EDT

Location

To Join Meeting: https://cityofrochester.zoom.us/j/8926058590 RM 208 Meeting ID: 892 605 8590

Event Note

PLEASE ATTEMPT TO ATTEND WITH ANY QUESTIONS YOU MAY HAVE
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Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Sealed Bids must be submitted in hard copy to the Office of the Purchasing Agent, City Hall Room 105A, Rochester, NY 14614, prior to the closing date and time, after which all bids properly received will be opened, read and recorded. Electronic bids submitted through BidNet will not be accepted.

This Invitation to Bid includes the Terms and Conditions specified herein, the Proposal, the attached General Terms and Conditions and Instructions to Bidders, and any addenda and other documents and/or specifications incorporated by reference herein.

PRE-BID CONFERENCE: Monday April 15, 2024 at 11:00
To join meeting:https://cityofrochester.zoom.us/j/892605859
Meeting ID: 892 605 8590

BID CLOSING: Friday, April 19, 2024 at 11:00 A.M.
Join Zoom Meeting https://cityofrochester.zoom.us/j/8926058590
Meeting ID: 892 605 8590

Disclaimer Bidders are urged to download and read the published bid documents, as well as any addenda. If issued, any addendum will be added to a tab titled "Addendum" below. By submitting a bid, bidders understand and accept that the published bid documents, which include the specifications, terms and conditions, and applicable addenda, are the only official documents that govern the solicitation and resulting contract. Other information provided on BidNet is derivative only and may or may not be accurate or complete. Questions about a specific bid may be directed to the buyer listed in the bid documents.