2022 BOE AUDIO VISUAL SOLUTION BID - 2022 BOE AUDIO VISUAL SOLUTION BID

The Arlington Central School District is seeking technology companies to submit proposals for upgrading Audio/Visual capabilities in auditorium located at Central Administration Office that will enable District to host in person events and livestream events in HD format. Proposals should address transformation of former auditorium into full featured meeting space with web-based capabilities built in.
The technology companies should have experience producing design documents and installing the required technology items in their proposed solution. The A/V solutions should be high definition, have high quality audio, and meet the capabilities of the minimum requirements below. The District may decide to implement the proposed solution in its entirety, or in multiple phases.
 

• Displays and audio systems sized appropriately for the proposed space. Walk-throughs will be available for companies to evaluate space by appointment only.

• Video conferencing equipment such as HD cameras and appropriate microphones should be included in proposal so that people will be able to interact with others virtually via web meeting software such as Zoom, Google Meet, WebEx, etc.

• There should be flexibility in connecting to A/V system from endpoints. Presenters must be able to connect a presenting device to the system wirelessly as well as hard-wired.

• High Quality Audio Wireless Microphone system with Digital Signal Processor should be integrated in proposal.

• Touch screen control of entire AV system

• The A/V system should be easy to use by Administrators and District personnel.

• An initial onsite training session should be included in the solution for a small group of District personnel, plus a separate onsite training session for I.T. Support.