THE CITY OF UTICA Downtown Development Authority (hereinafter DDA) is requesting bids for snow and ice removal of the public sidewalks and/or right of ways within the DDA district or property owned by the DDA for the 2018/2019 snow season. (December 2018 through April 2019)
Sealed bids shall be submitted to the City of Utica Clerk’s Office using this form only by November 9, 2018, 4:00 p.m. Bids will be opened and read on Saturday, November 10, 2019 at 9 a.m.
Bids shall represent an all-inclusive cost, meeting the requirements described within the scope of work(s).
Successful bidder shall submit and maintain proof of liability insurance with limits not less than $1 million per occurrence and automobile liability insurance with limits not less than $1 million per occurrence and provide evidence of worker’s compensation insurance coverage, also.
The use, assignment or appointment of subcontractors and/or their equipment shall not be allowed.
Successful bidder shall add and maintain the City of Utica and the City of Utica Downtown Development Authority as additional insureds.
The City of Utica DDA reserves the right to reject any and/or all bids.
Area 1, also referred to as “Downtown”
The successful bidder shall remove the snow from the public sidewalks commencing after 1 inch of accumulated snowfall and follow up with an application of salt or ice melter(s) as needed to maintain a safe, walkable surface. Additional snow clearing or application(s) of salt may be required and is the responsibility of the successful bidder to maintain. Examples of this include but are not limited to blowing and drifting snow, ice accumulation due to storms or snow melt and snow deposited by road clearing operations.
It is expected that the snow be cleared from the entire sidewalk, and more specifically, where the sidewalk adjoins a building or structure.
Depositing snow around the light poles and trees is acceptable, but at no time shall snow be put in the street.
The successful bidder shall make every effort to have the sidewalks clear of snow and ice before 9 a.m. of each day.
Please see Exhibit A to reference the boundaries referred to as Area 1.
The scope of work will be specific by areas as follows:
Area 2
The successful bidder shall remove the snow from the public sidewalks, and where no sidewalk exists, provide a walkable path within the public right of way, commencing after 1 inch of accumulated snowfall. Additional snow clearing may be required and is the responsibility of the successful bidder to maintain a clear, walkable surface. Examples of this include but are not limited to blowing and drifting snow, blockages due to other sources and snow deposited by road clearing operations.
It is expected that the snow be cleared and a safe, walkable path be maintained at all times. The successful bidder shall make every effort to have the sidewalks and walkable path(s) cleared by 9 a.m. of each day.
Area 2 does not require applications of salt or ice melters. However, the successful bidder shall be able to provide this service within a 24-hour notice at an extra cost agreed upon and consistent with industry standards.
Please see Exhibit B to reference the boundaries referred to as Area 2.
Bidders shall provide an hourly rate for the removal of accumulated snow in Area 1 (Downtown) that will be loaded, transported and deposited on DDA property. Selected property is located not more than 1 mile from Area 1.
Minimum equipment shall be two (2) 5 to 7 yard dump trucks and a minimum of a 3 yard capacity loader.
Bidders shall supply contact numbers and be available to remove snow from Area 1 given a minimum of 48-hours’ notice.
Under the direction of the DDA or its designate, the successful bidder shall communicate the time they will be on site and report the time when finished. A log of hours worked and equipment used shall be maintained by successful bidder.
Hand work will also be supplied by the successful bidder, and an hourly cost shall be provided.
Partial road closures for this operation will be allowed after 2 a.m. but must reopen by 6 a.m. the same day. Prior notice and approval from the City of Utica Police Department, Fire Department and the Department of Public Works must be given prior to any closure.
Payment
20% of the total amount awarded shall be paid after three snow events or six weeks, whichever comes first, provided the successful bidder has met the conditions of this agreement. An invoice shall be submitted prior to the DDA’s regular meeting of that month in order for the invoice to be approved for payment.
A total of 50% of the amount awarded shall be paid upon receipt of an invoice submitted by the successful bidder before January 1, 2019, provided the conditions of this agreement have been met. The invoice must be received prior to the DDA’s regular meeting in December, 2018, in order to be approved for payment.
The remaining balance shall be paid upon receipt of an invoice submitted for approval at the regular scheduled meeting in April, 2019, provided the conditions of this agreement have been met.
All-inclusive cost to provide the services requested within the scope of work set forth in Area 1 and in Area 2 for the December 2018 through April 2019 snow season:
GRAND TOTAL $_________________________________
Hourly rate per piece of equipment and its own operator
(Hourly rate only applies to equipment and its operator) $_________________________________
Minimum 5 to 7 yard dump truck & 1 operator – Cost per hour $_________________________________
Minimum 5 to 7 yard dump truck & 2 operator – Cost per hour $_________________________________
Minimum 3 yard loader with operator – Cost per hour $_________________________________
Additional equipment may be listed separately in dollars per hour
with its own operator $_________________________________
