WMFPD RFP01-16 - West Metro Fire Protection District Audio/Visual Training Solution

It is the intent of these specifications, terms and conditions to describe audiovisual upgrades necessary to enhance the quality and performance of the audio and visual equipment that are part of the West Metro Fire Training & Event Center (TC).

 The District intends to award a contract to the bidder selected as the most responsible bidder whose response conforms to the RFP and meets the Department’s requirements and industry best practice.
The West Metro Fire Training & Event Center (TC) provides facilities and training services for the Districts employees, outside agencies, as well as community members, and organizations.  Services include meeting rooms, conference support, and formal technology training facilities.  Some rooms features an integrated audiovisual system used for classes, meetings, and presentations.

The (TC) manages rent-able rooms of varying sizes, each with a different audio and visual technology configuration.  The original system was built approximately 9 years ago.  The technology installed in these rooms is mostly beyond end-of-life.

This project includes modernizing and integrating new technology systems in five conference and training rooms within The West Metro Fire Training & Event Center.  The project also includes the renovation of the audio visual systems and removal of existing antiquated audiovisual equipment, the installation of new equipment and cabling, programming of control systems, configuration and programming of digital signal processing systems, and testing and re-calibration of the installed systems, and maintenance and support of the updated systems. 

The project encompasses installation and upgrade of audio/visual systems in five rooms.
These rooms (classrooms1-5) have varying degrees of legacy audio/visual systems.  This project will modernize the five legacy systems, and provide new capabilities in all the classrooms. 
In the conference rooms (1, 2, 3 & 4), programmed audio/visual control systems will provide simple user interfaces for room users.  The conference rooms each work independently with the ability to be networked all together or in pairs and will provide direct connections to individual pieces of equipment.

All functionality of the existing system shall be maintained, whether explicitly stated in this document or not.  The vendor will supply and install a turnkey audiovisual system to include all equipment and materials, whether specifically mentioned herein or not, to ensure a complete and operating system that provides audio and video quality.  Any copies of as built plans, manuals and programming source code will be provided to the customer in written and digital format.