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Basic Information

Reference Number

0000339851

Issuing Organization

El Paso County School District 49

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2024-Phone-0223

Title

D49 Cloud Hosted Phone System

Source ID

PU.AG.USA.2463.C2681526

Details

Location

United States, Colorado, El Paso County

Piggyback Contract

Description

District 49 is soliciting proposals from qualified firms to replace our current ShoreTel/Mitel phone system with a cloud-based off-premise VoIP phone service to District 49 in accordance with the scope of service specified. The District is especially interested in solutions that have a large number of handsets but a low usage similar to hotels. Qualified firms that meet all criteria will be considered.

There is absolutely no commitment to purchase or enter into a formal contract. Upon completion of our evaluation of your proposal, we may recommend that a formal contract be established.

Dates

Publication

01/17/2024 08:44 AM MST

Bid Intent

Not Available

Question Acceptance Deadline

02/09/2024 04:00 PM MST

Questions are submitted online

Yes

Closing Date

02/23/2024 02:00 PM MST

Contact Information

Jim Rohr

719-495-1166

james.rohr@d49.org

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Bonding Requirements

- Bid Bond

5 %

- Performance Bond

100 %

- Payment Bond

100 %

Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Electronically submit your proposal to www.bidnetdirect.com. Bids received before the bid time will not be opened until bid time but email confirmation of receipt will be provided. Each bidder is responsible for ensuring their bid was received before bid time and late bids will be rejected.
All proposals must follow the exact format requested in this RFP. Failure to provide the requested information tabbed and in the exact order requested in this RFP, will inhibit District 49’s ability to thoroughly review and score your proposal. The quality of the information submitted and the presentation of the submittal directly affects the score your proposal will receive. It is highly advisable that all instructions are followed and if there are questions about how and/or what to submit, Bidders should seek clarification during the question and answer period.

Offerors must submit proposal in one PDF file. Multiple PDF files makes the evaluation more difficult and will result in lost points.

Files shall be opened by appropriate District 49 officials or employees at the time specified, and all proposers are invited to be present (opening will be virtual: https://d49-org.zoom.us/j/81436577698?pwd=UWFBUDdORFBKMEVjdFFpSUFab1BXUT09) Proposals will not be reviewed at this time—only opened so others can see who submitted a proposal. Proposals can be viewed by the public after an award has been completed.