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Basic Information

Reference Number

0000309075

Issuing Organization

Denver Arts & Venues

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

01272023

Title

Exclusive Non-Alcoholic Beverage Partner of Denver Arts & Venues

Source ID

PU.AG.USA.771824.C8690201

Details

Location

United States, Colorado, Denver County

Piggyback Contract

Description

Denver Arts & Venues (“A&V”) is requesting proposals from non-alcoholic beverage providers to be an exclusive product and promotional sponsor with respect to City of Denver owned and operated public assembly facilities to include the following: Red Rocks Amphitheatre, Visitor Center and Trading Post; Denver Performing Arts Complex (DPAC) to include the Temple Hoyne Buell Theatre, Ellie Caulkins Opera House and Boettcher Concert Hall; the Denver Coliseum; the Colorado Convention Center; and Loretto Heights Theater (collectively, the “Applicable Locations”).

Dates

Publication

01/27/2023 03:17 PM MST

Question Acceptance Deadline

03/10/2023 05:00 PM MST

Questions are submitted online

Closing Date

03/22/2023 05:00 PM MDT

Contact Information

Andrew Lindley

7208654325

andrew.lindley@denvergov.org

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

PROPOSAL REQUIREMENTS

To be considered, each proposer shall provide a detailed proposal structured as specified below.

The Partnership Plan should identify specific marketing and branding objectives separated by brand. The Partnership Plan represents an opportunity for each proposer to provide examples of its innovation, promotional ideas, and understanding of Applicable Locations as well as individual brand expectations and initiatives.

Respondents are required to provide details of their proposed Product Plan as specified below:

1. Equipment: The proposal should identify the equipment available to distribute respondent’s beverages.
2. Service: The proposal should provide an overview of the respondent’s service plan, including days and hours of service for both refill and maintenance.
3. Marketing & Promotions: Denver Arts & Venues recognizes the importance of timely and effective marketing to promote the sale of beverages. Respondent shall outline intended efforts to support the marketing and sale of beverages in all distribution channels.
4. Product Mix: Additional consideration will be provided to Beverage Partners that following Healthy Vending Guidelines as outlined in Section IV. Please identify the proposed product mix as it relates to healthy vending choices at Applicable Locations. A&V’s concessionaire currently oversees servicing of vending units at Applicable Locations.
5. Categories: Respondent shall outline whether they are responding for the entire Non-Alcoholic Beverage category or specific subcategories (canned water, sparkling water, energy drink, sports drinks, etc.) If bidding on specific subcategories, respondent is required to provide a break out of the sponsorhip fee by category.

Respondents are required to provide Pricing Proposals in line with the following headings:

Annual Sponsorship Fee (broken by category if necessary)
Additional Financial Compensations
Product Trade

Respondents are required to provide supporting assumptions and explanation of their pricing proposals to enable evaluation of value for money.

Please submit the name, address and phone number of at least three references.

SUBMISSION INSTRUCTIONS

Proposers are required to e-mail one electronic copy and mail two (2) hard copies to Andrew Lindley at the contact details provided in Section I of this document.

In addition to the aforementioned details, proposers are required to provide the following documentation to be considered:

Sign and return the front page of the RFP
Sign and return sample contact approval (Section VII)
Complete Diversity and Inclusiveness Form (Section VIII) – Download Form