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Basic Information

Reference Number

0000351031

Issuing Organization

The City of Jacksonville

Owner Organization

Jacksonville Tourism Development Authority

Solicitation Type

RFB - Request for Bid (Formal)

Solicitation Number

RFB-Mobile Stage, Bid No. FY24-05

Title

RFB-Mobile Stage, Bid No. FY24-05

Source ID

PU.AG.USA.1010.C10546876

Details

Location

United States, North Carolina, Onslow County

Delivery Point

100 Recreation Lane, Jacksonville NC

Piggyback Contract

Description

The City of Jacksonville is seeking bids for a Mobile Stage. The City is interested in purchasing one (1) unit that will include one (1) mobile stage.

Schedule

RFB Invitation Release Date/Advertisement May 3, 2024
Submission for Questions and Clarifications May 8, 2024 @ 5:00pm
Response to Questions and Clarifications May 15, 2024
Submission of Bid May 23, 2024 @ 2:00pm
Public Bid Opening May 23, 2024 @ 2:00pm

Bid Submittal Requirements
Sealed bids from qualified Bidders are due by 2:00 PM (EST) on May 23, 2024, hand delivered or by mail. Sealed bids will be received, by the City Clerk of the City of Jacksonville, in Meeting Room A, of City Hall, 815 New Bridge Street, Jacksonville, NC 28540, until 2:00 PM Eastern Standard Time on May 23, 2024, at which time they will be publicly opened and read. Any bid that is submitted after the time stated will be considered non-responsive and will not be considered.

If the Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the outside with the notations "BID ENCLOSED", title of the work, Bid number, and name of the Bidder.

A mailed Bid shall be addressed to:

           City Clerk
           City of Jacksonville
           815 New Bridge Street
           PO Box 128
           Jacksonville, NC 28541

There will be no pre-bid meeting. Questions about this bid must be submitted via email to Alexis Zamecnik, azamecnik@jacksonvillenc.gov, by May 8, 2024, by 5:00pm and will be answered by May 15, 2024.

Questions received will be answered through issuance of an addendum. Questions received after this time will not be answered. Individual meetings with Bidders will not be held due to personnel workload.

Specifications
The detailed specifications below are intended for interested bidders to ensure the Mobile Stage has the minimum qualifications or greater than the information provided.

24’x24’ Dimensions
Hydraulic system
Towable
Windwalls
Sound absorbing canopy and roof structure
Weather Resistance
Standard lighting and equipment mounting pipe

Scope of services

The manufacturer shall supply all necessary stamped engineering drawings and specifications. The Vendor is not responsible for the cost of shipping however, the Vendor will be responsible for the shipping and delivery of the Mobile Stage.

The delivery will be received at 100 Recreation Lane, Jacksonville, NC 28540. Deliveries will be coordinated in advance between the Tourism Coordinator and the successful bidder to ensure flatbed delivery and storage area are available.

2. Product Materials: All products should be fabricated from durable materials designed to withstand outdoor conditions. Materials should not be prone to corrosion.

3. Product Installation: The scope of this RFB does not include site design or installation. As such, the Mobile Stage should be designed for ease of installation. To the greatest extent possible, parts should be modular and easily removed and replaced when damaged. Bids must include full installation instructions.

4. Inspection: All materials/supplies shall be the subject of inspection by the Project Manager at the time of delivery.

5. Bids to be Retained: Bids are to remain valid 60 days after receipt of bids.

Please refer to RFB for full details - RFB prevails over Bidnet Posting

Dates

Publication

04/30/2024 10:45 AM EDT

Bid Intent

Not Available

Question Acceptance Deadline

05/08/2024 05:00 PM EDT

Questions are submitted online

Closing Date

05/23/2024 02:00 PM EDT

Contact Information

Alexis Zamecnik

910-967-1043

azamecnik@jacksonvillenc.gov

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.